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There are some essential steps to ensure you’re ready for an event that is successful. Preparation is essential to success in meetings, whether it’s for a planning session or an employee review.
Set your agenda and communicate any reading materials you’d like your attendees to go through in advance. Communicating these documents before the time of the meeting will ensure that everyone has a clear understanding of the gathering and is able to participate effectively. Include them in your invitation or share them via internal communications. Just be sure to be specific about what you must read and what’s worth having.
Plan for any obstacles that may occur during the meeting and prepare a strategy to overcome the obstacles. If you are waiting until the meeting to bring up these issues, you may be wasting time trying to get everyone up to speed.
Don’t forget to create the process of recording and sharing meeting minutes and any other documentation. This keeps the momentum from the meeting is over and ensure that all participants know what was discussed and agreed upon during the meeting.
Last but not least, make sure you have a list of key tips that will let everyone leave the meeting with confidence about what next steps to take for progressing the discussion or advancing the project. This is an excellent way to conclude the meeting and make everyone feel like they are part of an integrated team that can achieve its goals.